Welcome to PEIMS!
The Public Education Information Management System (PEIMS) encompasses all data requested and received by TEA about public education and includes student and staff demographics, academic performance, personnel, finance and organizational information.
Currently, the major categories of data collected are:
Each year the PEIMS department is responsible for submitting district data electronically to the state via standardized computer files as defined by the TEDS Data Standards. The information submitted determines funding and is used by the state to measure compliance in several programs. Data accuracy is critical and the primary function of the PEIMS Staff.
Data collected through PEIMS is used by several TEA programs to create reports including: TEA Standard Reports, Texas Academic Performance Report, Accountability System, Snapshot and Pocket Edition.
In compliance with the Texas Education Code, PEIMS contains only the data necessary for the legislature and TEA to perform their legally authorized functions in overseeing public education.
Data is submitted to TEA 4 different times a year known as PEIMS Submissions. For each submission different data is collected and reported to the State. There are no two submissions that are the same and with each year the reporting requirements change as legislature determines new information is needed.
Fall Submission includes organization and campus data, shared services arrangements data, campus related data, current fiscal year budget data, staff data and student data such as identification/demographic information, enrollment information, special program information and leaver information for grades 7-12 (dropout, graduate) information.
Mid-Year Submission includes organization and campus data, shared services arrangements data and actual audited financial data for the previous fiscal year.
Summer Submission includes organization and campus data, student data such as identification/demographic information, basic attendance data, program participation attendance data such as bilingual and career/technology, course completion, and student discipline data.
Extended Year Submission includes organization and student data such as identification/demographic information, attendance information regarding extended year, PK and K participation in the summer bilingual program, and Summer Dual Credit course completions.
The TEDS Data Standards and Student Attendance Accounting handbook require districts to follow and maintain certain state criteria in the areas of Student records request (TREX), student and staff demographics (PID), and enrollment tracking (ET). Therefore the following state applications are overseen by our department.
Texas Records Exchange (TREX)- Database that allows campuses to send student records through a secure and encrypted database to other Texas Public districts, private schools, charter schools, and some Texas Universities. TREX also comes with it's very own data standards that district have to follow in order to submit accurate student data and transcripts.
Texas Student Data System (TSDS)- Is the main database warehouse that houses all the PEIMS data submitted by schools. Here is where PEIMS submits the files to TEA for validation and where PEIMS standard reports are created and housed based off the data loaded into the system. Under this database is also the subsystems of the Unique ID (UID) and Enrollment Tracking (ET). The Unique ID system is where PEIMS imports student and staff demographic info to assign each person a 10 digit unique id that allows better longitudinal data through all the systems in the State database. A UID is required for every student and staff in order to be loaded into the PEIMS files and submitted to TEA. Enrollment Tracking is the longitudinal data that districts and charter schools are required to upload on a weekly basis enrollment and withdrawal change information to use as a tool to locate their Leavers and verify enrollment between districts to minimize dual enrollments. It also allows districts to compare and verify changes of student demographic information, such as name, ethnicity, date of birth, and state reporting id, that may differ from the district database to the state database. These are know as PID discrepancies and must be kept at minimal in order to submit a file to TEA. When a discrepancy occurs PEIMS will request documentation from the campus level to determine which database is correct and make the necessary corrections if needed.