Victoria Independent School District

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Transfers

Intra-district v. Out-of-District Transfers

A student who resides in VISD and desires admission in a school other than their "home," "neighborhood" or "attendance-zoned" campus within the District (i.e. intra-district transfer) or a student who does not live in a VISD attendance zone area (i.e. out-of-district transfer) must file an application for transfer with the Office of Student Services. Reference FDB-R.

 In determining whether a student who resides in the district will be permitted to enroll in another VISD school OR whether a student who does not reside in the VISD attendance area will be permitted to attend a VISD school, the District's transfer committee shall not discriminate based on a student's race, national origin, religion, sex, color, or disability.

Student Transfers for 2018-2019

Students entering PK-12 may request a transfer. (FDB-R)

Transfer applications will be taken at the Office of Student Services, 102 Profit Drive, Room #170 beginning on April 1 and ending at 5:00 PM on May 15 (or the following business day if April 1 or  May 15 fall on a weekend). The transfer application (including required documentation) must be submitted to the Office of Student Services by fax (361-788-9233), mailed to P.O. Box 1759, Victoria, TX 77902, or hand-delivered to 102 Profit Drive, Rm. #170 by May 15 (5:00 PM). It is the responsibility of the parent/guardian to confirm that the faxed or mailed application has been received in the Office of Student Services by the May 15 deadline. Completed transfer applications should not be returned to the campus.

If a transfer application is submitted by the May 15 deadline, parent notification of transfer approval or denial occurs approximately the:

  • 2nd week of August for elementary students (grades PK-5)
  • 1st week of June for secondary students (grades 6-12)

Students granted a transfer before school begins must attend class at the requested campus on the first day of school or the transfer will be voided (absent extenuating circumstances).

If a transfer application is accepted after school begins, it will be reviewed within ten(10) District business days. Students granted a transfer after school begins must attend class at the requested campus within ten(10) District business days of the date on the transfer approval letter or the approved transfer will be voided.

No intra-district transfer applications will be accepted after May 15 unless required by State law, the family moves into the Victoria area after May 15, the VISD employee was recently hired at a campus or for extenuating circumstances as determined appropriate by the Office of Student Services.

Out-of-district families (not residing within the Victoria ISD area) should contact the Office of Student Services at 361-788-9250 for more information regarding a student transfer.

2018-2019 Transfer Applications

Transportation

Transportation will be the responsibility of the parent except as otherwise noted by state law, District policy or Board action

UIL Eligibility

If a student requests a transfer to a different high school other than his/her own campus after beginning the freshman year, he/she is not eligible to participate in any UIL varsity activity until he/she has been enrolled in and regularly attended that school for a minimum of one full calendar year (365 days) or as determined by District UIL Eligibility Committee. UIL varsity activities will include all varsity athletics, extra-curricular teams and squads, marching/concert band contest, choir competitions, academic competitions and solo/ensemble competitions. If a change in residence is made, the student will not be eligible to participate in any UIL varsity activity until he/she has been enrolled in and regularly attended classes at that school for fifteen (15) calendar days. All issues of eligibility are subject to UIL authority and District regulations.

Appealing a Transfer Denial

If a student's transfer request is denied by the District transfer committee, the parent/guardian may submit a written appeal and include further documentation to support the rationale of the appeal's request. An appeal must be filed within ten (10) district business days of the date on the denial letter and then the appeal will be reviewed within ten (10) district business days of receipt if at all possible. No further response from Student Services to the appeal indicates the transfer committee upheld its original decision. All appeal decisions are final.

Types of Transfers

VISD offers three (3) groups of transfers. Cumulative student information from the current school year will be used during the Transfer Window (April 1-May 15) and up to the start of the school year to determine a student’s transfer eligibility.  In addition, if a student is eligible to apply for a transfer after school begins (including a Group C transfer as listed below), the student’s information through the current grading period will also be reviewed and considered.  The types of transfers that fall under each group are listed below:

Group A— Once this type of intra-district (or out-of-district) transfer is granted, the student will NOT need to re-apply each year but a signed Transfer Contract must be submitted to the Office of Student Services annually prior to the start of the school year. The student may remain at the requested campus through the highest grade level offered UNLESS the transfer is revoked because the student no longer meets criteria required by FDB-R for that type of transfer, because the student withdraws from the school or because the signed Transfer Contract is not returned in a timely manner. 
 
Group A transfers include:
- Employee’s Child
- Program
- Sibling
- Out-of-District (must complete Out-of-District Supplemental Application form and provide proof of address annually) [for more information regarding out-of-district transfers, see FDA-Local]
 
 
Group B—This type of transfer is valid for the current school year only UNLESS the transfer is revoked because the student no longer meets criteria required by FDB-R for that type of transfer OR because the student withdraws from the school. 
 
Group B transfers include:
- Administrative
- Senior Year
- Physical/Psychological
- Anticipated Move
- Public Education Grant (PEG)
- Important Notes: Students must re-apply annually. Student must be assigned to attend a PEG campus to apply for this type of transfer using the separate PEG application form. Eligibility for a PEG transfer also expires upon any of the following conditions:
- Completion of all grades (ex. 5th, 8th grade) at the campus upon which eligibility was originally based (the PEG-listed campus),
- Removal of the assigned home campus from the PEG List,
- Assignment of the student to a campus that is not on the PEG list as a result of redrawn attendance boundaries or because the student moves into a different attendance zone, or
- Receiving campus becomes a PEG-listed campus.


Group C
—This type of transfer is valid for a pre-determined, designated period of time during the current school year only.  Group C transfers are expected to return to their home campus when this pre-determined period of time expires and for the following school year.  A Group C transfer cannot be applied for during the April 1-May 15 transfer application window but occurs instead with the onset of the school year.  FDB-R requirements must be met for each type of transfer to be in good standing.

Group C transfers include:
- Cap
- Cap Sibling
- Continued Enrollment
 

Reasons a Transfer Request may be denied:

Possible reasons for denial of any transfer request include, but shall not be limited to:

  • Space/staffing:
  • No space available in the program or at the campus,
  • Growth rate of the campus, or
  • Requires employment of additional staff
  • Academics - student did not/is not passing
  • Attendance - students
    • has 3 or more unexcused absences (days/periods/blocks),
    • has excused absences equal to or greater than 5% of the total days/periods/blocks during which a student has been enrolled, or was not promoted as a result of failure to meet attendance requirements
  • Tardies - student has incurred excessive unexcused tardies defined as:
    • late on 5 or more days (elementary)
    • late for 5 or more class periods/blocks (secondary)
  • Discipline - the student
    • has been suspended, expelled, or placed in DAEP,
    • has 2 or more discipline referrals
    • wishes to avoid disciplinary action at his/her current school, or
    • has engaged in delinquent conduct or has been convicted of a criminal offense and is on probation or other conditional release
  • UIL violation: the transfer is for the purpose of participating in an extra-curricular activity at the requested campus
  • Falsification of information on school documents
  • Revocation of a previous transfer
  • Any other condition the Superintendent deems necessary or appropriate

Reasons an Approved Transfer Request may be revoked:

If a student's transfer request is approved but the established transfer criteria are violated, the District may revoke the student's transfer and require that the child immediately return to his/her neighborhood campus. If a transfer is revoked, the student is ineligible for another transfer during the remainder of the current school year as well as the next school year. Reasons for a transfer revocation may include but shall not be limited to:

  • Space/staffing:
    • no space available in the program or at the campus,
    • growth rate of the campus, or
    • requires employment of additional staff
  • Academics: student did not/is not passing all classes (not applicable to PEG transfers)
  • Attendance: student
    • has incurred 3 or more unexcused absences (days/periods/blocks),
    • has incurred excused absences equal to or greater than 5% of the total days/periods/blocks during which a student has been enrolled, or
    • was not promoted as a result of failure to meet attendance requirements
  • Tardies - student has incurred excessive unexcused tardies defined as:
    • late on 5 or more days (elementary)
    • late for 5 or more class periods/blocks (secondary)
  • Discipline: the student
    • has been suspended, expelled, or placed in DAEP,
    • has 2 or more discipline referrals
    • wishes to avoid disciplinary action at his/her current school, or
    • has engaged in delinquent conduct or has been convicted of a criminal offense and is on probation or other conditional release
  • UIL violation: the transfer is for the purpose of participating in an extra-curricular activity at the requested campus
  • Falsification of information on school documents
  • Revocation of a previous transfer
  • Any other condition the Superintendent deems necessary or appropriate